This minHour teaches you how to view an Outlook email (MSG) file on a computer without using Outlook. There are a couple of different online file converters you can use to view and download both an MSG file in PDF format and the MSG file's attachments.
Using Zamzar
Know when to use Zamzar.
If you want to download a PDF version of your email along with any attachments up to the 20 megabyte Outlook limit, Zamzar will allow you to do so.
- Zamzar requires you to have an email address to which the download link for your email and any attachments will be sent. If you don’t want to provide an email address, you can try using Encryptomatic instead.
Open Zamzar.
Go to https://www.zamzar.com/convert/msg-to-pdf in your computer’s web browser.
Click Choose Files….
It’s in the “Step 1” section in the middle of the page. Doing so opens a File Explorer (Windows) or a Finder (Mac) window.
Select your MSG file.
Go to the folder in which your MSG file is stored, then click once the MSG file to select it.
Click Open.
It’s in the bottom-right corner of the window. The MSG file will be uploaded to MSG.
Click the “Convert files to” drop-down box.
This option is in the “Step 2” box. Doing so prompts a drop-down menu.
Click pdf.
It’s below the “Documents” heading in the drop-down menu.
Enter your email address.
Type a working email address into the text box in the “Step 3” section.
Click Convert.
It’s a grey button in the “Step 4” section. Zamzar will begin converting your MSG file into a PDF file.
Open your converted MSG file’s page.
Once the file has been converted, Zamzar will send a confirmation email to you. This is where you’ll find your MSG file’s download page link:
- Open your email inbox.
- Open the “Converted file from Zamzar” email from Zamzar.Be sure to check your Spam folder (and Updates folder, if applicable) if you don’t see the email within 5 minutes.
- Be sure to check your Spam folder (and Updates folder, if applicable) if you don’t see the email within 5 minutes.
- Click the long link near the bottom of the email.
Download the converted PDF.
Click the green button to the right of the PDF file. This file’s name will be the email’s subject (e.g., “hello”) followed by “.pdf”.
Download any attachments.
If your email had attachments, you can download them by clicking to the right of the “Attachments” ZIP folder name. The attachments will download onto your computer in a ZIP folder.
- You’ll need to extract the ZIP folder’s contents before you can read or view some of the attachments.
Using Encryptomatic
Know when to use Encryptomatic.
If you just want to view an email without downloading it, Encryptomatic allows you to do so with emails up to 8 megabytes in size (including attachments). If the email in question has any attachments, you can download them from the viewer page as well.
- The main downside to Encryptomatic is its size limit. If you need to download several attachments from your MSG file, you might be better off using Zamzar.
Open Encryptomatic.
Go to https://www.encryptomatic.com/viewer/ in your computer’s web browser.
Click Choose file.
It’s a grey button near the top-left side of the page. Doing so opens a File Explorer (Windows) or a Finder (Mac) window.
Select your MSG file.
Go to the folder in which your MSG file is stored, then click once the MSG file to select it.
Click Open.
This option is in the bottom-right corner of the window. Your MSG file will be uploaded to Encryptomatic.
- If you see a line of text that says “File is too large” appear to the right of the Choose file button, you cannot open the MSG file in Encryptomatic. Try using Zamzar instead.
Click View.
It’s a blue button to the right of the button. Doing so will take you to the viewer page.
View your email.
Scroll down to the bottom of the page to do so. You’ll see your email’s text, as well as any images or formatting, in the window here.
Download any attachments.
If your email has any attachments included, you’ll see the name of the attachment(s) to the right of the “Attachments:” heading in the middle of the page. Clicking an attachment’s name will prompt it to download onto your computer where you can open it like usual.
Tips
- If your computer does have Outlook installed, you can open any MSG file in Outlook by double-clicking it.
Warnings
- Some of your MSG file’s original images or formatting may not be preserved if you download it from Zamzar.